1. Overview

1. Record asbestos locations, materials, and risk levels.
   
2. Manage ongoing inspection, monitoring, and removal requirements.
   
3. Supports approval workflows to ensure data accuracy and accountability.
   
4. Creation and tracking of actions such as inspections, remediation work, or engagement of licensed removalists.
   
5. Automated email notifications help ensure that key tasks and compliance obligations are completed on time and that stakeholders remain informed.
   

2. Who is This For?

1. System Administrators
   
2. Managers
   
3. Health and safety teams 
   
4. Maintenance and Operations staff 
   
5. Users who have access to Asbestos Register

3. Prerequisites

1. Have access to WHS Monitor account
   
2. Have access to Asbestos Register

4. Step-by-Step Instructions

1. Navigate to Chemicals from side menu and select Asbestos Register


2. The Asbestos Register displays a list of all asbestos records stored in the system.

3. Available Actions in the Register 

Actions	Icon	Function
Print		Allows to print or download the register as a whole including all records.
Print		Allows to print or download individual asbestos record.
Edit		Allows to edit existing records
Delete		Allows to delete records
Add New		Allows to add new asbestos record to the register

4. Editing an Existing Record  - select the Edit icon on a record in the register 

5. To add new Record select add new 

6. Completing record details: Complete the record components. Click on the tabs below to see a summary of the information required. 

Details Tab

Inspection History

Removal History

Corrective Actions

Details Tab

Fill in basic details of the asbestos

1. Name/Description: Enter record name
2. Type/ Sub-Type: 
   Enter in the Asbestos Type with some identifiable information (eg Friable/crushable, powdery, integrated into ceiling panels/tiles).
   
   

   Use the button  to add new types. 
   
3. Is it friable?: Tick whether the asbestos is Friable.
4. Condition: Enter in the Condition of the asbestos (eg Integrated and minor hazard if left undisturbed).
5. Size/Qty: Enter in an estimated Size/Qty of the asbestos (eg 300 kg).
   
6. Location Details: Select the asbesto's predominant Location where it is found
7. Identification Date: Enter in the Identification date in dd/mm/yyyy format (eg 01/07/2025). Alternatively, you can select the date:
8. Risk Priority: Indicate a Risk Priority from 1 to 10, where 10 would be the urgent.
   
9. Status: Select a Status applicable
   
10. Comments: Enter in Description and Comments, if applicable
    
11. Attachments: If applicable, you may wish to upload relevant files such as documents or photos in the ATTACHMENTS section. 
12. Requirements: Fill in the REQUIREMENTS section:
    
    - If applicable, tick the Policy and procedures are established to control and prevent exposure checkbox.
    - If you tick Requires inspection, you should indicate the frequency required from the Required inspection frequency (eg Annual).
    - If required to link Risk assessment conducted, tick the Risk assessment conducted?
    
    
13. Responsibilities and Approval
    Responsibility for a record can be assign to a specific using Person Responsible. These dropdowns will be populated with values from Employees register .
    
    
    Add Responsibilities and Approvals button can be used to capture signatures. Users can tick appropriate checkboxes with following options:
1. Checked by
   
2. Authorised By
   
3. Approved By
   
   Some of the options may be limited based on relevant user permissions.
   

Inspection History

On the Inspection History page.

1. To add new inspection record
1. Click Add New in the Page Tool Bar.
   
2. Fill in basic details:
   
1. Inspection Type: Use this button   to add new type. 
2. Inspected By
3. Inspector Details
4. Inspection Date
5. Inspection Frequency
6. Next Inspection Date
7. Cost
8. Test Result
9. Select Test Result
10. Details and comments
    
3. Save
   
4. To add action to the record, select Add Action button
   
5. To upload attachments, select Upload icon
   
   
   

Removal History

To manage Asbestos Removal: 

1. Click Add New in the Page Tool Bar or Edit existing record
   
2. Fill in basic details:
1. Removal Date From/To
2. Duration
3. Removed by
4. Removalist details
5. Removalist has obtained approval prior to removal work?
6. Clearance certificate/advice form // Date
7. Disposal location
8. Comments
3. Save
4. To upload attachments, select Upload icon
   
5. Save
   

Corrective Actions

Actions or Corrective Actions tab allows to view all corrective actions created for a given form. Edit icon allows users to see and update details of actions.

More information on Corrective Actions can be found here: Creating an action